Occupational Health and Safety

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Benefits of Occupational Health and Safety (OHS) is a crucial part of any truly outstanding company. A well planned and executed OHS program is a key legal requirement as well as a social obligation. Companies who take OHS seriously and implement the best practice report multiple benefits such as:

  1. Reduces the chances of legal claims
  2. Maximises the performance and productivity of employees
  3. Enhances employees’ commitment to the company as a whole
  4. Builds a more competent, happier and healthier workforce
  5. Reduces financial costs and disruption
  6. Demonstrate that the business is socially responsible
  7. Protects and enhances an companies reputation and credibility
  8. Enables companies to meet customers’ OHS expectations
  9. Maintains and promotes investor confidence
  10. Developing positive stakeholder commitment

How we can help you maintain peace of mind:

Audits

Baseline audits to determine your company’s compliance in terms of the Occupational Health and Safety Act, No 85 of 1993. This will include the following:

A full assessment will be completed under the following headings:

  1. Summary of Occupational Health and Safety Audit
  2. Compliance Audit
  3. Safe Working Environment Audit
  4. Food Premises Hygiene, Health and Safety Audit – If applicable
  5. Critical Equipment Control Register
  6. Visual Check List
  7. Certificate of findings if <95% is achieved
  8. Certificate of compliance if >95% is achieved.

 

This will be assessed during the site visit. Comprehensive feedback will be given to the management of the company highlighting critical points requiring urgent attention.

Hazardous situations with a high risk of injury, illness or environmental impacts will be brought to the attention of the company management immediately, with possible solutions and or referrals.

Photographs (with written consent from the authorised person) are taken of possible hazardous situations or non-compliance to assist with better clarity of the interpretation of the above mentioned audit reports. The photos will be presented in the report submitted to your company. Photos will not be used or published in any other way or medium.

The Complete Occupational Health, Safety and Environmental Assessment Audit will be kept and used as proof of departure in terms of the compliance process and as a guide to addressing non-compliance areas for prioritisation and rectification.

 

Implementation of OHS Management System

Implementation of you OHS management system. Template documentation and forms required in terms of both the Occupational Health and Safety Act No. 85 of 1993 and Compensation for Occupational Injuries and Diseases Act No. 130 of 1993, specific to your company’s needs will be given to you and electronically available on your link to the website.  These documents formalise the compliance activity and are critical when having to prove compliance during a routine inspection or accident investigation by the Department of Labour or when defending a criminal prosecution in a court of law OHSA 37(1) (a)(b)(c).

In service training will be given to all your company’s staff members who will be responsible for managing and maintaining the Occupational Health and Safety system. Management and the appointed SHERQ (Safety, Health, Environmental, Risk and Quality) representatives, appointed first aiders, appointed basic firefighters and any other staff you feel need to attend a presentation on the basic principles of both the both the Occupational Health and Safety Act No. 85 of 1993 and Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 (as amended). Line function responsibility is highlighted focusing on the means to comply. It is however strongly advised that where possible all staff attend the Occupational Health and Safety Act presentation. If the staff understand what the Act requires one will have a far better acceptance and support of the staff as a whole.

Implementation of the OHS Management System

  1. Review and update of the Hazard Identification and Risk Assessment.
  2. “Right to Know” Employee Awareness Presentation. (OHSA 13)

Explicit explanation of the purpose of both the Occupational Health and Safety Act No. 85 of 1993 and Compensation for Occupational Injuries and Diseases Act No. 130 of 1993 (as amended), as well as the duties of employer and employee. The Occupational Health and Safety Committee structure and function is addressed to include the election and recognition process of Occupational Health and Safety Representatives where applicable.

  1. In-service training of the company’s staff member responsible for maintaining the SHERQ program.
  2. Assistance and guidance with the Occupational Health and Safety Committee meeting.
  3. Assist you with the legal requirements to establish your OHS committee and SHERQ representatives.
  4. Consult with you regarding your workplaces health and safety concerns, health and hygiene matters and environmental issues.
  5. Monthly evaluations to ensure that the basic minimum requirements are upheld. This is dependent on the need of the client and the circumstances.
  6. Assist with the formulation and implementation of various Policies and Procedures requires in terms of the Occupational Health and Safety Act, No 85 of 1993.

 

OHS Maintenance and Support  

Ongoing Assessment, Implementation and Improvement.

We will undertake to maintain the following compliance activities on your behalf, thereby ensuring ongoing optimum operations of critical services, allowing management to focus on your core-business.

  1. Monthly Audits of compliance of the premises:
    1. Summary of Occupational Health and Safety Audit
    2. Compliance Audit
    3. Safe Working Environment Audit
    4. Food Premises Hygiene, Health and Safety Audit – If applicable
    5. Critical Equipment Control Register
    6. Visual Check List
    7. Certificate of findings if <95% is achieved
    8. Certificate of compliance if >95% is achieved.
  2. Transport Safety
  3. Ablution hygiene assessment
  4. Hazardous chemicals substance control. Assessment of the MSDS (Material Safety Data Sheets)
  5. Check and ensure that all the relevant prescribed equipment is inspected, tested and/or serviced by an Approved Inspection Authority (AIA) with such reports on file.  Deviations will be reported in writing to the responsible person for rectification purposes.  
  6. Co-ordinate the development and display of a floor plan for reference during an emergency.
  7. Institute and assist with Occupational Health and Safety Committee meetings where applicable in the prescribed manner.
  8. Co-ordinate Occupational Hygiene surveys where required using an Approved Inspection Authority only and ensure that recommendations are implemented through the Health and Safety Committee.
  9. Arrange all Occupational Health and Safety Acts stipulated training as required i.e. firefighting, first aid, health and safety and operator licensing, by accredited organisation.
  10. In service training of the SHERQ representatives to perform their function effectively.
  11. Check the completion and distribution of all the necessary Injury on Duty / Incident / Near Miss and the compensation documents in the case of accidents and assist with the necessary investigations by management and SHERQ representatives making recommendations directly to the responsible person for rectification purposes.  All Injury on Duty / Incident / Near Miss will be recalled at the Health and Safety Committee meeting to ensure that the necessary procedures were followed.
  12. Emergency / Evacuation / Disaster and Recovery Plan assessment, observation and improvement where necessary to ensure the best plan for the company in the possible event of an emergency or disaster.
  13. Implementation and assistance of the OHSA 37(2) Mandatory agreements.
  14. Assist with the development of Safe Working Procedures for high-risk tasks as identified in the Hazard Identification and Risk Assessment and ensure it is in alignment with the staff member’s job descriptions thereby creating a specific scope of authority for the exposed individuals.
  15. Certificate of issued on attaining the minimum legal requirements.

Design and implementation of your Emergency Action Plan

Design and implement a site specific emergency and disaster plan.

All personalised master templates are given to the company for future use and updates.

  1. Site floor plan: All equipment – Fire, first aid, hazardous chemicals, LPG etc.
  2. Evacuation procedures / Lock down or Duress procedures / All clear procedures
  3. Staff / client status forms
  4. Gloves and Stationary
  5. Required documentation supplied
  6. First observation of implemented plan.

Induction Training of all staff regarding the implemented plan. Observation and evaluation of the first evacuation practice. Including feedback on points to consider and improvements.

Three days on site:

  1. One for the initial drawing up of the plan.
  2. Second day for the presentation and implementation.
  3. Third for the unannounced observation and report.

 

Maintenance of site first aid kits

We will maintain your first aid kits for your peace of mind as per legal requirements. All first aid kits need to be checked on a monthly basis.

Initial set-up:

  1. Full inventory is done on the kits.
  2. All kits are cleaned with Biocide –D.
  3. All stock is checked for:
    1. Expiry dates
    2. Contamination
    3. Short date
  4. All items that are expired, contaminated or short dated will be replaced and expired, contaminated or short dated items given to you.
  5. Items missing in your kits will be replenished.
  6. All checklists will be completed and kept on your site.
  7. All kits will be sealed with a safety seal.

 

Initial set-up cost per kit excluding all replaced or replenished items. Maintenance fee thereafter per kit excluding all replaced or replenished items.

 

Hygiene and Food Safety

In accordance with, The Regulations Governing the General Hygiene Requirements for Food Premises and the Transport of Food. (Government Notice R.962) the following is included:

  1. Audit report with recommendations of the clients’ food facilities.
  2. In service training of food facility staff regarding hygiene, safety and relevant legislation.
  3. Monthly assessments to ensure standards are maintained.
  4. Writing of relevant policies and procedures designed to the needs of the client.

 

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